MoneyWorks Express (Mac OS /Win 7) single user

MoneyWorks Express is the ideal solution for small organisations who need more than a cashbook. It provides full invoicing and a powerful debtors and creditors ledger, all fully integrated into the cashbook and general ledger.

 

 

Overview:

 

MoneyWorks Express provides all the ease of use of MoneyWorks Cashbook plus the Accounts Receivable and Accounts Payable functionality required by the larger business.

• Cashbook and General Ledger
• Accounts Receivable
• Accounts Payable
• Names Database and Contact Management
• Product Database
• Custom Forms Design

 

Key Features:

 

Cashbook and General Ledger

Cashbook

Record all payments and receipts and automatically track your GST. Recurring transactions save re-entering repetitive items such as wages. Full cheque printing support, and creation of electronic direct payment files for supported banks.

• Full record of payments and receipts.
• Automatic tracking of GST.
• Multiple bank accounts.
• Point and click bank reconciliation—no need to re-enter your bank statement.
• Complete cashflow reporting.
• Import downloaded bank statements.
• Single key-stroke allocation of income and expenses.
• Cashbook fully integrated with batch creditor and debtor payments facilities.

General Ledger

Maintains a complete summary of your accounts for over 7 years. Dual budgets provide full budgeting support for both income and expenses.

• Completely flexible chart of accounts allows MoneyWorks to operate the way your business does.
• Full budgeting—import or paste from spreadsheet.
• No end-of-month or end-of-year rollover—have up to 90 periods open simultaneously.
• Complete, bullet-proof audit trail.
• Enquiry facility enables you to determine an account balance at any time. Account movement graphs with drill-down to actual transactions.
• Up to 11 levels of detail in chart of accounts.
• Compare current and previous year's data.
• Compare actual performance to budgets (two budgets supported).
• General Ledger reports are fully customisable. Create an unlimited number of reports
• Supports alternative code for reporting. Use your own codes in-house to provide the degree of breakdown that you need, but give your accountants reports based on their preferred coding structure.
• Give your accounts to your accountant in the format of their practice management system (currently supports Solution 6 and CA Systems[MYOB Practise Accounts]).

Banking

• Deposit slip printing for cheques received.
• Special holding account for receipting money.
• Banking command transfers the holding account balance to the bank account, with fees deducted if required.

GST/VAT

Developed in New Zealand, MoneyWorks was designed from the ground up to provide the best possible GST support for both data entry and GST reporting. We did not retrofit GST support to a sales-tax based product.

• Enter amounts as GST inclusive or exclusive—MoneyWorks does the rest.
• Default GST is based on general ledger code used, so you never need to worry about charging GST on wages or other exempt/tax-free items.
• Complete handling of GST on both invoice/accrual and payments/cash basis.
• GST handling is based on 'transaction tagging', so you never need worry that a transaction has been omitted or double-counted.
• Detailed GST report provides complete audit trail.
• Override GST for individual customers or suppliers (useful for offshore transactions).
• GST Guide form shows how to fill in your GST Return (New Zealand) or BAS (in Australia).

Self-localising

MoneyWorks products are localised or self-localising for GST/VAT systems in New Zealand, Australia, Canada (including support for PST), Nepal, South Africa, Singapore and the UK.

 

Receivables & Payables

Accounts Receivable

Generates invoices and statements. Monitors amounts owing and informs when overdue. Full debtor aging and credit hold functions. Email invoices and statements to customers.

• Produce free-form service invoices or quantity/item invoices with descriptions of up to 1000 characters per line item.
• Prompt-payment discounts.
• Head office billing: Do you ever sell to a branch office, but need to bill the head-office? MoneyWorks handles this common situation easily. Receive one payment from the head office to pay all branch office invoices. Plus the invoice is automatically addressed to the head office, while the delivery address is for the branch.
• Subscription billing: Create one invoice and duplicate it multiple times for other customers. Great for billing subscriptions, membership dues, school fees—in fact any time you need to send essentially the same invoice to a number of other selected customers.
• Open-item receivables with optional smart auto-allocation of receipts to invoices.
• Automatic GST override for overseas customers.
• Aged receivables including retrospective.
• Automatic notification of overdue accounts for good debtor control.
• On-screen receivables list.
• Fast and comprehensive on-screen customer payments history.
• Variable credit terms for customers.
• Automatic credit hold for delinquent debtors or when credit limit exceeded.
• Print invoices and statements (with optional remittance advice) on plain paper or pre-printed stationery.
• Email invoices and statements to customers.
• Easy write-off, contra and cancellation facilities.
• Handles overpayments and uneconomic balances.
• Manages partial payments.
• Customisable open-item or balance-forward statements.
• Cash-only customers as well as credit customers.

Accounts Payable

Creates purchase orders and manages accounts payable. Automatic notification when creditor invoices overdue. A full payments history is available. Supports partial payment of creditor invoices. Prepare files of direct credit payments for submitting to supported on-line banking software. Email remittance advices to suppliers.

• Record product or service invoices.
• Open-item payables.
• Head-office payments.
• Automatic notification when payment on invoices is overdue.
• Prompt-payment discounts.
• Aged payables reports, including retrospective.
• Print cheques and/or remittance advices.
• Prepare direct credit schedules for electronic submission to bank (not all banks are supported; requires special bank software). Email payment advice direct to supplier to save postage.
• Fast and comprehensive on-screen payments history.
• Automatically track expenses against jobs for re-invoicing.
• Easy write-off, contra and cancellation facilities.
• Manages partial payments.
• Associate creditors with a payment method to easily select and pay by cheque, direct credit etc.

Names Database and Contact Management

Store details of customers and suppliers, including names, addresses, phone numbers, email and web addresses. Graph sales and purchases by customer or range of customers. Determine who has purchased nominated items, and who hasn't. Prepare form letters or emails to nominated customers or suppliers.

• Complete database of business contacts.
• Alphanumeric customer/supplier codes up to 11 characters in length.
• Record banking information.
• GST override, for unregistered or overseas customers and suppliers.
• Colour coding.
• Default allocation code speeds recording of service invoices.
• Address lists & mailing labels.
• One-click sorting.
• Comprehensive searching facilities.
• Send emails to selected customers.
• Store URLs for quick access to supplier web sites.
• Record details of customer/supplier calls with automatic follow-up reminders.

Products

Store details of commonly used products so that MoneyWorks can look up the product description and sell or buy price.

• Product sales and purchase enquires. Graph item sales and purchases by month.
• Product codes up to 15 characters long.
• Specify sell prices as GST inclusive or exclusive.
• Sales/purchase analysis by product.

 

Custom Forms Designer

You have complete control over design of business forms such as invoices, purchase orders, cheques and statements, mailing labels, cheques and remittance forms. Fit forms to existing stationery or print on plain paper. Full graphics support for company logos, etc.

• Design your own invoices, statements, receipts, cheques, letters, etc.
• Include graphics—lines, rectangles, round-cornered rectangles and pasted/imported graphics.
• Dozens of built-in functions.
• Smart forms capability—forms can configure themselves.
• Multi-part and multi-page forms.
• Print mailing labels.

Smart forms

Unlike other accounting systems, customisation is not limited to changing the layout and font—MoneyWorks forms can have built-in intelligence.

 

Example 1

An invoice form could be set up to automatically include an overdue warning if the invoice is reprinted after it's due date.

 

Example 2

A product price label could be set up to automatically print as many copies of a price label as there are units of that product in stock.

 

Easy Labels

Speaking of labels, they are very easy to lay out using the MoneyWorks forms designer.

In the form layout dialog box, you can use the mouse to set the size and spacing of the labels, or you can type in the measurements in centimetres or inches.

When printing labels on sheets you can start part-way through a partly-used sheet. No more wasted labels—MoneyWorks will skip the ones that have already been used

 

Internet Integration

If you have an internet connection, you can take advantage of the powerful and convenient internet capabilities of MoneyWorks.

• Save hours of data-entry by importing bank statements (in QIF format) that you have downloaded from your bank's web site. MoneyWorks can automatically allocate and reconcile the information as it is imported.
• Save time (and postage) by emailing receipts.
• Email reports direct to your accountant.
• Email raw data direct to your accountant.
• Automatically check for and install free software updates using our internet Software Updates facility. It couldn't be easier.

System Requirements

 

Mac OS X

• Any Macintosh with a PowerPC or Intel processor
• Mac OS X 10.3.9, 10.4.x (Tiger), 10.5.x (Leopard) and 10.6.x (Snow Leopard)
• 1024 x 768 min screen resolution
• Hard disk space requirements
  • Approx 40MB required for installation (including on line help)
  • Indicative space requirements for accounts data: 1-10MB for a small company; 10-600MB for a large company with high transaction volume
• Optional
  • Free software updates require an internet connection
  • CD Writer or removable mass storage is recommended for backups
  • Email features require Entourage or Mac OS X Mail

 

Microsoft Windows

  

• PC with Pentium III equivalent or later processor
• Microsoft Windows 2000, XP, Server 2003, Vista, Server 2008 and Windows 7
• 1024 x 768 min screen resolution
• Adobe Acrobat Reader required for online tutorial and manual
• Hard disk space requirements
  • Approx 40MB required for installation (including on line help)
  • Indicative space requirements for accounts data: 1-10MB for a small company; 10-600MB for a large company with high transaction volume
• Optional
  • Free software updates require an internet connection
  • CD Writer or removable mass storage is recommended for backups
  • Email features require Outlook Express, Outlook or other MAPI-compliant mail client
  • PDF export requires Win2PDF or PDFCreator
• Compatible with Citrix and Windows Terminal Server

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