MoneyWorks Gold (Mac OS /Win 7) single user

MoneyWorks Gold has a wealth of features normally only found in packages costing thousands of dollars, including departmental accounting, time billing, customisable reports, purchasing, forms design and inventory.

 

 

Overview:

 

MoneyWorks Gold is the comprehensive accounting solution for businesses with a requirement for flexible reporting, departmental accounting, inventory, job costing and/or multi-user networking.

• Cashbook and General Ledger with Departments
• Purchasing and Sales Orders
• Accounts Receivable
• Accounts Payable
• Names Database and Contact Management
• Product Database and Inventory Control
• Job Costing and Time Billing
• Multi-currency support
• Custom Reporting, Sales Analysis and Forms Design
• Multi-user networking and access control

 

Key Features:

 

Cashbook and General Ledger

Cashbook

Record all payments and receipts and automatically track your GST. Recurring transactions save re-entering repetitive items such as wages. Full cheque printing support, and creation of electronic direct payment files for supported banks.

• Full record of payments and receipts.
• Automatic tracking of GST.
• Multiple bank accounts.
• Point and click bank reconciliation—no need to re-enter your bank statement.
• Complete cashflow reporting.
• Import downloaded bank statements.
• Single key-stroke allocation of income and expenses.
• Cashbook fully integrated with batch creditor and debtor payments facilities.

Departmental Accounting

Departmentalised accounts provide powerful subledger capabilities, allowing departmental reporting, including departmental budgets. Uses for departmental reporting include analysis by branch, salesperson, employee, curriculum department (for schools), project, vehicle (for fleet management) and many others.

• Departmental breakdown for reports
• Departmental budgets
• Departments can even be linked to products and inventory for product sales analysis by department.
• Cashflow reporting with departments for salesperson commission calculations

General Ledger

Maintains a complete summary of your accounts for over 7 years. Advanced department capability provides independent cost centres. Dual budgets provide full budgeting support right down to department level.

• Completely flexible chart of accounts allows MoneyWorks to operate the way your business does.
• Full budgeting—with two separate budgets.
  Compare actual performance to budgets.
  Use the built-in budget editor, or Import/Export or copy and paste from an external spreadsheet.
• No end-of-month or end-of-year rollover—have up to 90 periods open simultaneously.
• Complete audit trail.
• Enquiry facility enables you to determine an account balance at any time.
  Account movement graphs with drill-down to actual transactions.
  
  
• Up to 11 levels of detail in chart of accounts.
• Reports and graphical analysis going back up to 7 years.
• General Ledger reports are fully customisable. Create an unlimited number of reports.
• Supports alternative code for reporting. Use your own codes in-house to provide the degree of breakdown that you need, but give your accountants reports based on their preferred coding structure.
• Give your accounts to your accountant in the format of their practice management system (currently supports Solution 6 and CA Systems [Myob Practise Accounts]).

GST/VAT

Developed in New Zealand, MoneyWorks was designed from the ground up to provide the best possible GST support for both data entry and GST reporting. We did not retrofit GST support to a sales-tax based product.

• Enter amounts as GST inclusive or exclusive—MoneyWorks does the rest.
• Default GST is based on general ledger code used, so you never need to worry about charging GST on wages or other exempt/tax-free items.
• Complete handling of GST on both invoice/accrual and payments/cash basis.
• GST handling is based on 'transaction tagging', so you never need worry that a transaction has been omitted or double-counted.
• Detailed GST report provides complete audit trail.
• Override GST for individual customers or suppliers (useful for offshore transactions).
• GST Guide form shows how to fill in your GST Return (New Zealand) or BAS (in Australia).

Self-localising

MoneyWorks products are localised or self-localising for GST/VAT systems in New Zealand, Australia, Canada (including support for PST), Nepal, South Africa, Singapore and the UK.

 

Receivables & Payables

Accounts Receivable

Generates invoices and statements. Monitors amounts owing and informs when overdue. Full debtor aging and credit hold functions. Email invoices and statements to customers.

• Produce free-form service invoices or quantity/item invoices with descriptions of up to 1000 characters per line item.
• Prompt-payment discounts.
• Head office billing: Do you ever sell to a branch office, but need to bill the head-office? MoneyWorks handles this common situation easily. Receive one payment from the head office to pay all branch office invoices. Plus the invoice is automatically addressed to the head office, while the delivery address is for the branch.
• Subscription billing: Create one invoice and duplicate it multiple times for other customers. Great for billing subscriptions, membership dues, school fees—in fact any time you need to send essentially the same invoice to a number of other selected customers.
• Open-item receivables with optional smart auto-allocation of receipts to invoices.
• Automatic GST override for overseas customers.
• Aged receivables including retrospective.
• Automatic notification of overdue accounts for good debtor control.
• On-screen receivables list.
• Fast and comprehensive on-screen customer payments history.
• Variable credit terms for customers.
• Automatic credit hold for delinquent debtors or when credit limit exceeded.
• Print invoices and statements (with optional remittance advice) on plain paper or pre-printed stationery.
• Email invoices and statements to customers.
• Easy write-off, contra and cancellation facilities.
• Handles overpayments and uneconomic balances.
• Manages partial payments.
• Customisable open-item or balance-forward statements.
• Cash-only customers as well as credit customers.

Accounts Payable

Creates purchase orders and manages accounts payable. Automatic notification when creditor invoices overdue. A full payments history is available. Supports partial payment of creditor invoices. Prepare files of direct credit payments for submitting to supported on-line banking software. Email remittance advices to suppliers.

• Record product or service invoices.
• Open-item payables.
• Head-office payments.
• Automatic notification when payment on invoices is overdue.
• Prompt-payment discounts.
• Aged payables reports, including retrospective.
• Print cheques and/or remittance advices.
• Prepare direct credit schedules for electronic submission to bank (not all banks are supported; requires special bank software). Email payment advice direct to supplier to save postage.
• Fast and comprehensive on-screen payments history.
• Automatically track expenses against jobs for re-invoicing.
• Easy write-off, contra and cancellation facilities.
• Manages partial payments.
• Associate creditors with a payment method to easily select and pay by cheque, direct credit etc.

Names Database and Contact Management

Store details of customers and suppliers, including names, addresses, phone numbers, email and web addresses. Graph sales and purchases by customer or range of customers. Determine who has purchased nominated items, and who hasn't. Prepare form letters or emails to nominated customers or suppliers.

• Complete database of business contacts.
• Alphanumeric customer/supplier codes up to 11 characters in length.
• Record banking information.
• GST override, for unregistered or overseas customers and suppliers.
• Colour coding.
• Default allocation code speeds recording of service invoices.
• Address lists & mailing labels.
• One-click sorting.
• Comprehensive searching facilities.
• Send emails to selected customers.
• Store URLs for quick access to supplier web sites.
• Record details of customer/supplier calls with automatic follow-up reminders.
• Price code to determine customer price level
• Name templates for easy setup of new or casual customers.
  

Products & Inventory

Store details of commonly used products or resources. Multiple selling prices and price breaks for sold items. Graph item sales and purchases in both units and dollar value. Find which items aren't selling. Automatically update stock levels when inventoried items are purchased or sold. Warnings given when preset stock levels are reached. Manufacture finished products from parts. MoneyWorks keeps track of costs and part inventory, with a full audit trail of stock transfers.

• Handles non-reducing items and standard costs.
• Have product codes up to 15 characters long.
• Store usual supplier and their product code for easy re-ordering.
• Discount items by product or by customer.
• Print individual customer price lists.
• Track sales by salesperson.
• Specify sell prices as GST inclusive or exclusive.
• Track inventory levels and cost of goods.
• Produce purchase orders and packing slips.
• On-screen inventory analysis gives complete stock information.
• Reorder warnings when stock is low.
• Inventory automatically updated when items are bought or sold.
• Detailed current inventory reporting.
• Stock items can be manufactured from components.
• Stock adjustments (create, write-off, revalue, transfer, requisition) with complete audit trail.
• Cost of sales calculated automatically.
• Sales/purchase analysis by product.
• Categorise products (4 category fields, renamble)
• 4 renamable custom fields
• Analyse ordered or committed inventory.
• Average inventory cost calculated.
• Optional entry by barcode
• Order Entry with Backorders: Comprehensive backorder support for sales and purchases.
• Multiple product prices: Have up to 6 prices for each product and record the price code for your customers.
  Cost-plus pricing
  Discount-based pricing
• "Selling too cheap" alerts: When entering product prices, MoneyWorks will call-out sell prices that are below a specified markup or margin.
• Price Breaks: Up to 5 price breaks automatically selected by the sale quantity.
• Quotes: Keep your quotes and estimates separate from your invoices. When a quote is accepted, just click to turn it into a sale or a job (complete with job budgets).
• Bill of Materials report for manufactured stock items.
• Automatically create purchase orders for out-of-stock products (and email them to your suppliers!).
• Stock history report shows historic inventory levels and valuations.

Job Costing and Time Billing

Enter time sheets and material used for jobs. Automatically trap job disbursements through the creditors and cashbook. Apply markups to job items and automatically create invoices for the work provided. Use job reports to accurately gauge your profit.

• Record time, disbursements and resources used for individual jobs.
• Automatically trap disbursements against jobs when recording cash expenses or creditor invoices.
• Determine costs and revenue by job, and compare to budget.
• Print complete schedule of all cost components of jobs, organised by resource, cost centre, account.
• Automatically prepare itemised or summarised invoices from job sheets.
• Use cost centres to monitor job activity.
• Complete job analysis & reporting.
• Job/time sheets can be imported from other applications (Excel, FileMaker Pro, Access).
• Automatically calculate work in progress.
• Prepare job budgets automatically from quote.

Custom Forms Designer

You have complete control over design of business forms such as invoices, purchase orders, cheques and statements, mailing labels, cheques and remittance forms. Fit forms to existing stationery or print on plain paper. Full graphics support for company logos, etc.

• Design your own invoices, statements, receipts, cheques, letters, etc.
• Include graphics—lines, rectangles, round-cornered rectangles and pasted/imported graphics.
• Dozens of built-in functions.
• Smart forms capability—forms can configure themselves.
• Multi-part and multi-page forms.
• Print mailing labels.

Smart forms

Unlike other accounting systems, customisation is not limited to changing the layout and font—MoneyWorks forms can have built-in intelligence.

 

Example 1

An invoice form could be set up to automatically include an overdue warning if the invoice is reprinted after it's due date.

 

Example 2

A product price label could be set up to automatically print as many copies of a price label as there are units of that product in stock.

 

Easy Labels

Speaking of labels, they are very easy to lay out using the MoneyWorks forms designer.

In the form layout dialog box, you can use the mouse to set the size and spacing of the labels, or you can type in the measurements in centimetres or inches.

When printing labels on sheets you can start part-way through a partly-used sheet. No more wasted labels—MoneyWorks will skip the ones that have already been used

 

Custom Report Writer

In addition to a wealth of standard reports, MoneyWorks Gold includes a powerful report writer that allows you to create your own General Ledger and Sales and Purchase analysis reports

 

Report Writer

Create detailed reports to give exactly the information you need in the format you choose. There is no limit to the number of reports that MoneyWorks can generate.

• New in v5: report writer can report on all data in the database, not just the GL.
• Comes with Trial Balance, Income, Cashflow, GST, Cash Projection, Ledger and Balance Sheet, plus profit, trading, inventory, sales, job and budget reports.
• Email reports.
• Report Writer makes an unlimited number of powerful user defined reports possible.
• Graphical report editor.
• Preview reports on screen.
• Export reports to other applications such as spreadsheets and word processors.
• Include company logo on reports, invoices and statements.
• Sort and consolidate accounts by Accountant's code.
• Floating accounts: Accounts can automatically move to the appropriate location in the report depending on the current balance of the account (debit or credit). E.g. an asset account with a credit balance can show among the liabilities.
• Full expression evaluation including access to internal variables, database lookups and built-in functions.
• Programming language-like control constructs (For loops, If/Else)
• Report Signing to secure access to sensitive data.

Custom Sales Analysis

Easy on screen sales analysis and graphs by customer or product, plus in-depth customised cross-tab analysis by almost any criteria—the possibilities are virtually unlimited.

• Flexible, user-specifiable analysis reports allow powerful cross-tabulation analysis of transactions in up to three dimensions.
• New in v5: format cross-tab analysis as charts.
• Instant on-screen enquiries of accounts, products, customers and jobs.
• Represent customer or product sales history numerically or graphically for any given month or range of months.
• Enquiry graphs offer drill-down capability to movements and transaction detail level.

Internet Integration

If you have an internet connection, you can take advantage of the powerful and convenient internet capabilities of MoneyWorks.

• Save hours of data-entry by importing bank statements (in QIF format) that you have downloaded from your bank's web site. MoneyWorks can automatically allocate and reconcile the information as it is imported.
• Save time (and postage) by emailing receipts.
• Email reports direct to your accountant.
• Email raw data direct to your accountant.
• Automatically check for and install free software updates using our internet Software Updates facility. It couldn't be easier.

Advanced Networking

MoneyWorks Gold is network-ready out of the box. Incorporating an integrated high-performance database server, MoneyWorks needs no additional server software to provide fully cross-platform networking. (Yes, you can share your accounts between Macintosh and Windows computers).

 

Fast!

Moneyworks absolutely toasts the competition for networking speed. If you are tired of really slow performance with MYOB or Quickbooks, it's time to move up to MoneyWorks. No more waiting.

 

Cost-effective

All you need are additional low-cost client licenses for the additional users you want to be able to connect. A MoneyWorks server easily supports a dozen or more users. No dedicated server hardware is required.

Modern

MoneyWorks networking uses modern, scalable server technology. Multiple users can access the same functional area simultaneously, with advanced "row-level" database locking.

MoneyWorks also includes fast standards-compliant Zero-configuration (aka Bonjour™) network browsing so connecting to your MoneyWorks accounts on your local network could not be easier. This is plug-and-play networking the way it was meant to be.

 

Advanced Security

To protect your sensitive data, MoneyWorks Gold provides extensive per-user privilege controls. There is even a full audit trail to show which user entered which transactions.

 

System Requirements

 

Mac OS X

• Any Macintosh with a PowerPC or Intel processor
• Mac OS X 10.3.9, 10.4.x (Tiger), 10.5.x (Leopard) and 10.6.x (Snow Leopard)
• 1024 x 768 min screen resolution
• Hard disk space requirements
  • Approx 40MB required for installation (including on line help)
  • Indicative space requirements for accounts data: 1-10MB for a small company; 10-600MB for a large company with high transaction volume
• Optional
  • Free software updates require an internet connection
  • CD Writer or removable mass storage is recommended for backups
  • Email features require Entourage or Mac OS X Mail

 

Microsoft Windows

  

• PC with Pentium III equivalent or later processor
• Microsoft Windows 2000, XP, Server 2003, Vista, Server 2008 and Windows 7
• 1024 x 768 min screen resolution
• Adobe Acrobat Reader required for online tutorial and manual
• Hard disk space requirements
  • Approx 40MB required for installation (including on line help)
  • Indicative space requirements for accounts data: 1-10MB for a small company; 10-600MB for a large company with high transaction volume
• Optional
  • Free software updates require an internet connection
  • CD Writer or removable mass storage is recommended for backups
  • Email features require Outlook Express, Outlook or other MAPI-compliant mail client
  • PDF export requires Win2PDF or PDFCreator
• Compatible with Citrix and Windows Terminal Server

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